FACT 1: The average person uses 13 different methods to control and manage their time.
FACT 2: 10-12 minutes invested in planning your day will save at least 2 hours of wasted time and effort throughout the day.
FACT 3: Employees work their hardest between 9 AM and 12 PM. After that, productivity tends to drop.
FACT 4: Productivity drops as much as 40% when workers try to do two or more tasks at once.
FACT 5: A person who works with a messy or cluttered desk spends, on average, 1 ½ hours per day (7 ½ hours per workweek) looking for things or being distracted by things.
TIP: Use one management system!
Using one system will allow more efficiency and less missed appointments or tasks. Google offers a great Calendar (for free) that can be used on the computer or even on your phone. It has many features to help you step up your game and get more organized. You can color code tasks to time block, set reminder notifications, share your calendar with others, and more. If you do share your calendar, it is a great way for your staff or colleagues to know what you are doing. For an example, if you are scheduling appointments from 2:00-3:00PM, then they will know that you will be on the phone for that entire hour and to not disturb.
TIP: 1-3-5 Rule!
When you take some time in the morning to plan your day, be conscious about how you are planning those tasks. A great way to help is the 1-3-5 Rule. Each day, plan to accomplish 1 big thing, 3 medium things, and 5 little things. You also want to schedule to complete the “big thing” in the morning hours when you are more focused and productive. This is where the calendar comes into play. When you plan your day in the morning, be sure to time block to isolate each task, so you can focus solely on one at a time instead of multitasking or having interference.
TIP: Get organized!
Allocate the last 15 minutes of each day towards tidying up your work space. Organize your area in a way that important matter is easily seen, with less important things put away. (“Put away” doesn’t mean to just shove it in a desk drawers by the way.) To maintain organization, everything should have a designated place where it can always be found there. The less things you have on your desk, the less distractions you’ll have. This will allow you to come to work the next day with a clean desk, so you can jump right into your work!